Board Meeting Minutes (2017-02-12)

KTA Board Meeting

2/12/17- via conference call

Attendance: Zach Ross, Kim Willard, Jane Modlin, Shelby Steege, Brad Downall, Lisa Cope, Jeremy Kisling, Alicia Henning, Kim Miller, Alana Ghent

Welcome

  • We need 51% of members to meet quorum
  • If we do not meet quorum we will do it via e-mail
  • We need to add to our Bi-Laws the addition of electronic meetings/ follow up

Minutes from November Meeting

Conference Location

    • Need to avoid Nov 3-5th because of Thespians
    • NKU cannot this year because of an issue with their stage
    • We need a venue for HS and rooms for workshop, Community Theater (could be a non-theater space as long as we can get lighting,) Roots of the Bluegrass, Screening auditions rooms (a number or spaces for warm-up, holding, actual auditions)

 

  • Jenny Whiley in Pikeville (Jenny Whiley theater, U-Pike, Expo center) has volunteered and has confirmed that they can host the weekend of Nov. 17th

 

Committee Reports

Brad will communicate with the different committee groups over the next few weeks.

Middle Grades Report (prepared by Sarah and presented by Shelby)

Early bird registration ended Friday 2/10

Two entries are registered as of this message:
Spencer County MS
Twenhofel MS (2016 winner)

Registration en route:
Tates Creek MS (offered to perform first due to a cast schedule conflict)
Ashland MS
Newport MS
&
Boone Co MS is paying and bringing students to observe / workshop. 

Phil Neace is assisting with running the backside of the festival. 

Student Workshops / PD (so far)
David Sweet, Director Whitley Co High School/ What Every Theatre Kid Should Know About Tech

Lauren Case, KDE Arts Specialist & Choreographer/ Musical Theatre Dance for the Non-Dancer

Teacher PD
Jane Dewey will present on current state education issues relevant to theatre

Two adjudicators are confirmed:
Karen Willis
Kelley Elder
Waiting to confirm the third judge

Alicia Henning and Dunbar High School are hosting the festival. 

Any Lexington area KTA directors who are available are welcome to come help! We have a great time!

Brad will not be able to attend to help with awards

High School Regional/ State Post Mortem:

  • Positives-
    • Served 19 schools
    • Got schools that never participated before because we came to them…
    • Different theaters/ universities get to participate in the process
  • Areas of concern/ improvement
    • Although we had space in the schedule for 10 schools to perform but based on the numbers we only had 7 perform.
      • Could we find a way to fill all the spaces (pull from a hat, some sort of numeric system to pick the “wild Card” schools)
      • Maybe make the score sheet into a rubric so that we could use that as more of a “score sheet”
    • Some schools had issues with traveling to both regional AND state
  • Can we get the dates locked down for Regionals before school is out (ideally April)

Community Theater

  • Nothing new to report

Screening Auditions

  • 263 screening at conference this year
  • 2-3 people needed for this committee

Roots of the Bluegrass

  • We are in the need for a new chairperson
  • Kathi said she will continue to work on the committee to do the cuttings and work with the directing of the picked pieces
  • Alana is going to be on the committee to learn the ropes
  • Kim Miller is willing to co-chair with someone

Bi-laws review

  • Kyle, Lisa, and Brad work on the Committee to review the KTA board bi-laws.

Education Advocacy

  • Kyle, Jane, Alana, and Alicia will serve on this committee
  • Alana and Alicia will be our liaisons with the coalition

Membership

  • Looking at increasing membership
  • Looking at what the benefits are of being a part of KTA
  • Brad will send out an e-mail to get volunteers

SCTC

  • March 3-5th
  • Technical theater on a dime is the teacher workshop- 40 registered as of now
    • Phil can you send out info from your HS list about this teacher workshop?
  • HS fest- Opera, Community-Arts center, all others at the Lexington Children’s Theater
  • 10 minute and fringe fest is open to the public

Budget Discussion

  • In the past we have budgeted $500 for each HS and Community for SETC (this is split $250 per wining group if we have 2 groups that move on)
    • It is very expensive to send your group to SETC
    • Other States give a lot more assistance to their winning groups
    • Possibly make $500 the minimum for each group (increases from $1,000- $2,000)
    • It was suggested that maybe we also reach out to professional theaters that would be willing to help the wining groups with technical support
    • Kim Miller will add this to the budget
    • We should make sure that schools know that this support is given to the winners
  • Kim Miller will have a draft budget to executive committee by Feb. 28th
    • We will do an e-mail poll to approve the budget in early March
  • Brad, Kim, and Jeremy are now authorized with Chase and we are in full compliance

Next Meeting

 

  • Brad will send out a poll to set a time for next meeting
  • In the next two or three meetings will need to go to Pikeville

 

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